LCMGA Host Duties 


The purpose of the Host program is to support the Event Coordinators during our weekly golf events.   The Host program is coordinated by the Board Vice President or delegate.  They are volunteers from the membership.  There are Primary and Secondary Hosts.  Hosting is a requirement for All members of the LCMGA.    

The Host Program manager will schedule the Primary Host (selected from a volunteer list). The Primary Host is noted on each event play date (Tue/Thr); propagated monthly. 

The Secondary Host will be a randomly selected player from the players signed-up to play that day’s event. 


Below is a list of items that the Host(s) will complete for each event.


1)  The Night before:

       –  Coordinator will send an Alpha Check-in List to the Primary and Secondary host.  Each Host will print out a copy and bring it with them the day of the event. 


2)  On the day of the event, each Host will arrive at the club house 75 minutes before tee time.


3)  The Primary Host will retrieve the LCMGA notebook and manila envelopes from the pro shop desk. These will contain:

              a) Payout schedule (in the notebook)

              b) Event Tally sheet

              c) Envelopes for Place, Low Gross, CTP, Funny money, Kitty and Treasury

              d) CTP markers. 


4)  Either Host will setup a check-in table (usually the Buchanan room).


5)  The Primary Host:  Fill Out the Tally Sheet.


6)  The Secondary Host will: 

        a)  Check people in using the Alpha List and collect their $5 Entry Fee.

        b)  Hand out CTP markers and pick up instructions. (see CTP instructions in LCMGA book)


7)  Check in closes 29 minutes prior to tee time.  Close the doors.  Anyone not checked in will NOT play.


8)  If there are no shows or additions, contact the Coordinator.  The Coordinator will determine if pairings need to be changed.  Also, let the Pro Shop know of any changes.  


9)  Primary Host: Stuff the ENVELOPES. (this should be done while players are checking in) 

          a)  CTP (4 -$20), Low Gross (1 for each flight, $5 each)

          b)  Funny Money, $10.

          c) Place money: Find the corresponding payout sheet in the book.  There are payout sheets for Individual Net, Flights and Team Games.  Payouts are based on the players signed up not how many show up.  See note below.      


Note:  NO SHOWS.  Payouts are based on the number of players SIGNED UP, not based on the number that check in.  If there are no shows or day of cancellations, the Treasury will be short by the number of no shows.    i.e. if there are 3 no shows, the Treasury would receive $15 less. 


10)  There should not be any funds left over. If there are, you made a mistake.  (if for some reason there is extra money, put it in the “kitty” envelope).


11) The Primary Host: Circle the names of No-Shows and Late Arrivals. Note the time of the late arrival.  Make sure you fill out the top of the Tally Sheet.    Put Tally Sheet, Alpha Check-in List, Treasury envelope and Award Envelopes into the “TODAY’S Event” folder.  Everything else goes back into the manila folder.  Return notebook and folders back to the Pro Shop desk.  Funny money winners will be filled in by the Coordinator.


12) You are done. Go to the range!!  Note: if the range is full, you have permission to use Derek’s instruction area.